Planning plays an important role for both huge and small projects, and the whole team should be aware of the project plan, otherwise the work risks being uncoordinated. Also, it’s very important to adapt planning to changing conditions and keep everyone informed.
In order not to gather a team for a planning meeting every time, make a shortcast!
And let's go!
Make an intro and cover the discussion topic
Present your plan: tasks scope, in what time and for what budget this scope will be implemented (contents may vary depending on who this shortcast is addressed to)
Make sure your there are no questions and you’re good to go